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27 tips to boost your productivity

You probably have things to do, so let’s get started. Here are 27 ways you can produce, improve, and maintain productivity in your personal and professional life.

1. Get up early

As the saying goes, “The early bird gets the worm!” An early riser has a more productive day, a blank period. I usually get up early in the morning. For some reason, it seems that time passes much more slowly in the morning. Do more in the same amount of time or less. The first hours of the morning are also very productive times to complete the most important tasks, as well as to start those that are most important in the long term.

2. If you haven’t already, get organized

Being organized saves time and money; one of those things, you can never go back. When you are organized, you can easily access your work files and records accordingly. There is something about organizing your work (even if it is right for you) that calms your mind and organizes your thoughts as well. Regardless of which method works best for you or which organizational system you choose to use, you’ll save time by being able to access what you need, exactly when you need it. This guide will help you organize yourself better.

3. Be punctual

If you’re like me, you hate being late even by a millisecond. It’s a huge waste of time when people are late for meetings and appointments. To influence the punctuality of others, your arrival reputation must model punctuality.

4. Take action to do what you need to do

The key to productivity depends on you actually doing what you know needs to be done. Beware of falling into the traps of secondary activities that counteract your productivity. Remember that excessive time spent keeping your system productive is a sideline. Instead, you should focus on doing what you know needs to be done.

5. Practice using the magic word “No.”

Pay attention to your energy and focus carefully. From where and to where does your energy flow when you are trying to be more effective? More often than not, saying “no” can be a crucial part of your productivity equation. Even when opportunities present themselves, keep in mind that they can be distractions from the work at hand. Sometimes, you can be more effective by being meticulously selective.

6. Eliminate temptations to waste time

If you work selling online or are in an online industry, this should probably be number one for you. There are countless distractions online, from social media to streaming music, videos, and more. One way to ensure that your time and productivity are not wasted is to intentionally freeze technology to maintain productivity. Restrict access to sites that distract you while you work.

7. Enter “Isolation”

It’s critical that you eliminate all outside distractions when you find your schedule cluttered with high-priority tasks. Focus all your energy on one task at a time until it’s complete, and then move on to the next. Once all of your priorities are complete, you can rejoin society

8. Avoid possible interruptions

To begin and maintain a state of deep attention and concentration, it is important to minimize and prevent interruptions. This way you can get a boost or flow and stay there without starting and stopping along the way. Avoid all areas that can interrupt you, such as a cell phone, the Internet, or the television. Then take the necessary steps to eliminate as much as possible any interruption along the way.

9. The Power of Three

Give yourself three must-do tasks each day (usually the biggest task) and take short breaks between each one to give your mind a break and switch gears. This will keep you accountable.

10. Map

Sit down, stay still. Take the first 30 minutes of your day to plan the rest. Start by making a list of important tasks that need to be done today, and stay focused on these items. Remember, be as specific as possible about the topic and timing.

11. Schedule your fun first

Do you want to stop procrastinating and waiting until the last minute? This tip will kill your procrastination habit. If not, it will drastically reduce it. By scheduling the fun stuff first, your mind won’t feel threatened when you want to get the job done because it knows the fun is guaranteed.

12. Start with the least urgent task

The idea here is to complete your tasks before they become urgent. One way to do this proactively is to work on less urgent tasks first. If that doesn’t work…

13. Tackle the hardest nail first

If you’re like most people, then you like to start with the easy stuff and get it done first. However, when you finish the easy task first, you may end up procrastinating because you feel pleased and glad you completed something. When we get to the hard parts, frustration and stress set in due to the challenges in completing the tasks. If this is the case, it’s best to get a head start by completing the worst task first and slowly moving on to the easier ones. You will feel great that you have planned and accomplished so many things at the end of the day.

14. When productivity arises, capitalize on it

Monitor their schedules for at least five days. Pay attention to how you use your time. Pay attention to where your time goes. Where do you spend most of your time? What do you spend less time on? If you’re much more productive at one time of day than another, do more during that time period. During your unproductive times, engage in cross-productive tasks like going to the gym or other activities that require minimal thought, and do the hard stuff only in your productive times.

15. Use tools to increase your productivity

With so much on your plate, it’s sometimes a challenge to keep up with it all continuously. A calendar system, for example, like Google Calendar, can help in this situation. With this tool, you can easily prioritize and leverage your time on almost any of your electronic devices, plan meetings, and thus increase your productivity. Google Calendar can also help you keep track of random appointments and events that require your presence. It also has features that allow you to coordinate with business partners by letting two or more people sync their calendars together.

16. Schedule related tasks together

When it’s time to complete tasks, divide up similar tasks that need to be done together. For example, take time to check and post to your business Twitter account, and post to your other social media accounts one after another. Also, break down the tasks you normally avoid together and plan times during the day to do them and cross them off your to-do list.

17. Set time-sensitive tasks

Review everything on your achievement list and identify which ones are time sensitive. These are the ones that need to be completed that day or that week. Prioritize these tasks, then choose from other achievements on the list to complete.

18. Set time limits on your work sessions

Do you want to work less and do more? A benchmark you can follow is to limit both your work sessions (60-120 minutes) and your weekly output (40 hours). Working hard isn’t just about the amount of time. It’s about quality too. To increase the quality of your work sessions, you need to decrease the amount of time. Each of us has our own personal mix. Find yours!

19. Rejuvenate and relax

Get out of your immediate task to refresh and re-motivate yourself. In that time, get an outside opinion on your website, product placement, blog post, etc. You’d be surprised how often you’re too close to the problem to see the obvious solution, and a third party point of view can prove invaluable.

20. Leave unfinished work before your break

This little productivity tip will help you get back in the flow of things once you get back from your break. Your brain aches to come full circle. This is actually a famous writing tip from Ernest Hemingway: it is said that he always left the last sentence unfinished, so that he could easily pick it up in the next session.

21. Take one thing at a time

Multitasking is an amazing skill to have in your arsenal. However, multitasking at the wrong time can reduce your overall productivity. Instead of multitasking, focus on one thing at a time by scheduling blocks of days, or even entire days, where you think you only need to focus on one task or project.

22. Procrastinate productively

Procrastination, more often than not, is always the number one explanation on the list of non-productivity. Most teachings will tell you to avoid procrastination altogether. However, if you find yourself in the procrastination seat, try procrastinating with a later deadline instead of something frivolous. Knowing what is important and urgent will allow you to prioritize your procrastination more effectively.

23. Plan to fool around

Sometimes procrastination can seem like an unavoidable part of your work processes. If this is the case for you, work diligently without distractions for a set amount of time, and then intentionally take (significantly shorter) blocks of time to be unapologetically unproductive. Planned procrastination will allow you to turn a negative trait into a positive one.

24. Focus on what really matters

Not everything is a priority or has the same degree of immediate importance. Determine which tasks are most relevant and in line with your pre-planned purpose for the day. Write a numbered list according to your priorities; then start completing them until you are done. It’s usually better to focus on one or two priorities and do them really well, rather than do a lot of things and get mediocre results. In this way, you are more selective and effective as you maneuver throughout the day.

25. Define roles and delegate work

If you’re leading a team, define specific roles and goals for each member of your team and divide up the work accordingly. As you may know, there are some people who will want to do everything. That person can be you. Clearly defining roles for each individual team member gives everyone on your team more clarity on who does what. You may need skills that are outside of your immediate field of expertise to complete certain tasks. Find other people who have those skills and are interested in working with you, or look for people who might know someone in their network who would be a perfect fit. This increases productivity dramatically.

26. Create a routine to stick to

Even with a ton of work ahead of us, we find ways to care. Therefore, creating a routine to combat procrastination can easily overcome this. In addition, it will help create healthy productive patterns in your personal and professional life. This will allow you to find your groove quickly and efficiently when it’s time to get down to business.

27. End your day on a positive note

Allocate the last few hours of your workday to some of your less-pressured tasks, like sending thank-you messages or emails. Ending a day full of responsible activity on a positive high note will reinforce your patterns from today to tomorrow.

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