Setting up a video conference calling system: a step-by-step guide

If you need to set up a video conference calling system, there are a few steps you’ll need to know and follow. Especially if you’re setting up your video conferencing system or web conference call for business purposes, you’ll want to make sure you know how to place the call so that everything goes smoothly.

buy the phone

The first thing you are going to have to do is buy a phone with a video conferencing system. You can’t make a video call through a regular phone, so you’ll need to buy one. The good news is that there are some really great conference call phone models to choose from.

Check out a well-known company like Sanyo or Panasonic, both of which have a great selection of phones, including conference calling phones, to choose from.

The best idea is to go to a store in person so you can test the phones for yourself. You’ll want to get a feel for everything like the buttons and modes, and also make sure that it will offer you all the features you need for your conference calling needs.

Some companies will even let you try a phone for a set period of time, giving you a chance to try it out and see if you like it before you buy it.

set up the call

To set up the video conference calling system, you will first need to find out the time and date you want to make the call. Then you will need to send out invitations and be sure to specify the date of the conference call.

Then you’ll need to make sure all participants know which number to call, and you can usually choose between a toll-free number or a number that certain people may have to pay long distance charges for.

So there you have it. It’s really not that difficult to set up a video conference calling system, but it can definitely be tricky if it’s your first time. Once you start doing it on a regular basis, it will be second nature to you and you will wonder why you ever found it difficult to start.